AVA-TIC 2025 Call

Call Schedule

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Preparation and Submission

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An invitation will be sent to the university community by the Academic Vice-Rector’s Office. The purpose of this is to encourage professors and students to identify with one of the following scenarios:

• Having an academic activity that does not currently have an AVA (Virtual Learning Classroom) for the 2025-1 semester. In the case of an annual academic activity, the professor may choose to create the AVA during the 2025-1 semester and implement it either in the same semester or in the 2025-2 semester.

• Having an existing AVA and requiring support to update it during the 2025-1 semester, with the intention of implementing it either in the same semester or in the 2025-2 semester, in the case of an annual academic activity.

Once the most appropriate scenario has been identified, professors wishing to apply must contact a student who meets the requirements to be hired under a student assistantship. They must also collect the following documents:

• A one-page résumé of the prospective student assistant (free format, no longer than one page).

• Copies of the following documents:

  ○ National ID card (Cédula de Ciudadanía)
  ○ UIS student ID card
  ○ Grade report (Polígrafo de notas) for the 2024-2 semester
  ○ Class schedule for the 2025-1 semester
  ○ Screenshot of the confirmation of enrollment in the

 Students’ Page Call for Student Assistants (Registration Tutorial)

 ○ Completed ARL form. You may download an editable Excel version. Here

The professor, with the support of the prospective student assistant, must identify a list of activities to be carried out by the student assistant and describe how these activities will help the professor achieve the objective proposed in the application, as follows:

Professors who do not have an AVA and are applying to design it during the 2025-1 semester and implement it either in the same semester or in the 2025-2 semester (in the case of an annual academic activity) must specify the following items in detail in their proposal:

• A minimum of three (3) thematic units.

• A minimum of three (3) Moodle-related resources per unit (these must include various multimedia resources such as videos, images, interactive presentations, among others).

• A minimum of three (3) Moodle activities per unit, including different types of activities such as quizzes, assignments, forums, glossaries, H5P, and games, among others.

Professors who already have an AVA and require support to improve it during the 2025-1 semester and implement it in the same semester or in the 2025-2 semester (in the case of an annual academic activity) must meet the following requirements:

• Present the current status of the AVA to be updated through screenshots of the classroom in edit mode, as evidence of the existing resources and activities in the virtual space that are directly related to the current proposal.

• Include in the proposal the improvements to be made, in terms of one of the following options:

  • Inclusion of new thematic units: at least one (1) unit, each with a minimum of two (2) Moodle resources, including various multimedia formats (videos, images, interactive presentations, etc.), and at least two (2) Moodle activities per unit, such as quizzes, assignments, forums, glossaries, H5P, games, among others.

  • Inclusion of resources and activities in existing thematic units: at least four (4) additions including both resources and activities. These must include a variety of multimedia resources: videos, images, interactive presentations, quizzes, assignments, forums, glossaries, H5P, games, among others.

  • Redesign of resources and activities in existing thematic units: at least two (2) redesigned resources or activities, showing a clear improvement in their quality.

To formalize the application, the form titled:
“Call for the Creation or Update of Virtual Learning Classrooms (AVA) in Moodle” must be completed before the deadline established in this call (see schedule).

An example of the form is available to assist in the preparation of the application in advance, and to help gather the supporting documents required from the student assistant. All documents must be compiled in a single PDF file and attached to the final submission form. These documents are:

1. One-page résumé,

2. National ID card,

3. UIS student ID card,

4. Grade report for the 2024-2 semester,

5. Class schedule for the 2025-1 semester,

6. Screenshot showing proof of enrollment on the Student Page – Student Assistantship Call (Administrative Assistantship),

7. Completed ARL form.

The final application form is available Here.

Please remember to prepare the student assistant’s supporting documents in a single PDF file to be attached to the above-mentioned form.

ASSIGNMENT OF STUDENT ASSISTANTSHIPS

To allocate the number of hours for each student assistantship, the main selection criterion in this call is the order in which applications appear on the registration lists for each scenario, based on the available resources.

As part of the total hours assigned, the student must dedicate 10 hours to training in the role of course editor on the institutional Moodle platform. This training will be conducted and certified by CEDEDUIS.

The minimum number of hours assigned per assistantship for the semester will be 100 for the first scenario and 85 for the second. In both cases, these hours must be completed during the 2025-1 semester. It is important to note that for annual academic activities, assistantship hours will only be assigned during the 2025-1 semester.

The results of this call will be sent via email to each of the professors and students who applied.

PROPOSAL CLOSURE

The professor must submit the following documentation as evidence of the activities carried out, at the end of the call:

• A report on “lessons learned and recommendations” regarding the work completed.

• An evaluation of each student assistant, using the institutional format.

• A certificate of participation for the professor in the course:
  “University Policies: Pedagogical Model UIS21 – Recognizing Ourselves”, offered by CEDEDUIS.

• A certificate for the student, issued by CEDEDUIS, verifying completion of training on the use of the Moodle platform.

• All authors must give explicit credit to the Universidad Industrial de Santander in any resulting products.

SUBMISSION OF DELIVERABLES AND COMMITMENTS

At the end of the development phase, the professor must:

• Incorporate the OVA (Open Virtual Learning Object) into the corresponding Virtual Classroom.

• Implement the OVA within a maximum period of one semester after its submission, with students enrolled in the academic activity that was intervened.

• Submit the “Final Report on the Development and Implementation of the OVA”, describing observations on the work carried out, in accordance with the format established in the call.

• Submit the Final OVA Submission and Socialization Letter.

• Provide the Certificate of Participation in the course:
  “University Policies: UIS21 Pedagogical Model – Recognizing Ourselves,” offered by CEDEDUIS.

• Disseminate the results of the OVA development and implementation within the corresponding Academic Unit, and attach the meeting minutes from the faculty meeting, school council, program council, or faculty council, as applicable. This activity must include the participation of at least two ELTIC members.

• Present the results of the OVA development and implementation at an event organized by ELTIC.

• Authors must explicitly include their affiliation with the Universidad Industrial de Santander in all resulting products.

To close participation in the call, verification of the OVA and fulfillment of the commitments made will be conducted, in accordance with the timeline established in this call.

It is important to remind participants that, as the Universidad Industrial de Santander is a public institution subject to oversight by state control bodies, failure to comply with the commitments derived from the execution of this call may result in the application of the Single Disciplinary Code.

* This is a formative experience designed to foster institutional reflection on the transformation that the UIS21 Pedagogical Model brings to the approach to teaching. It is delivered in a virtual, self-directed format and has a duration of 20 hours. For more information, please write to:  ceded@uis.edu.co.